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Tradeshow & Event Coordinator

Reporting to the Sr. Manager of Global Tradeshows & Events, assists in the management of all aspects of CCC, RightsDirect, and Ixxus tradeshows and corporate events. Working closely with Marketing Communication Managers responsible for CCC, RightsDirect, Ixxus, Rightsholder, Academic and Corporate markets and with the Sr. Manager of Global Tradeshows & Events, delivers high-impact

These include customer feedback events (Advisory Groups and Roundtables), thought leadership events (Frankfurt Book Fair and London Book Fair events), as well as other special events such as the company meeting and/or other events as needed.



A broad marketing skill set is required, including project management, multi-tasking, and strong organizational and communication skills.

  • Demonstrated experience managing high-profile events from start to finish;
  • Manage all logistics around tradeshows and events, including contract negotiation, payment processing, staffing, giveaways, onsite management, and budget;
  • Comfortable managing and communicating at both the big picture and granular detail levels;
  • Demonstrates a strong work ethic with the flexibility to work individually or with a team;
  • Work with internal clients to identify exhibit and sponsorship opportunities. Work with marketing teammates to help ensure success of fully integrated pre- post- and at-show marketing campaigns that generate quality booth traffic;
  • Research of venues, hotels, social event opportunities including direct correspondence with point of contact
  • Creating support materials for events, such as name badges, collateral folders, seating arrangements, handouts for prep meetings, shipping materials;
  • Documenting leads from trade shows and/or converting business cards into Excel or adding to salesforce automation (SFDC);
  • Printing all collateral, packing and shipping booth materials, packing and shipping handouts/ giveaways/tabletop items, breakdown, unpacking and reorganization of materials sent back from shows;
  • Creation/organization/maintenance of the scheduling of booth duty and other obligations at events;
  • Managing hotel/travel arrangements for staff;
  • Ensuring the timely printing, delivery and distribution of trade show items (such as posters, giveaways, etc.)



  • 3-5 years of experience in marketing communications with a Bachelor's degree, preferably in marketing/communications;
  • Has superior skills in Microsoft Word, PowerPoint, Photoshop, Excel,, Pardot, Slideshare, WordPress or other CMS and other contemporary marketing tools;
  • Superior skills in Photoshop/equivalent is a big plus


Must be able to lift/carry up to 20 lbs.

Travel Requirement:  20%



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